Professional Position Posting
(Revised Posting)
Head, East Asian Library
Please note that this REVISED ANNOUNCEMENT supersedes our previous posting. The changes are in required and desirable qualifications.
Department: UCLA Library
Rank and Salary: Salary and appointment level based on experience and qualifications.
Librarian I – Librarian IV ($68,892 – $88,488).
In addition to salary, the incumbent receives a monthly administrative stipend.
The University of California Regents approved the implementation of pay reductions, furloughs and/or other types of measures due to the state budget crisis. This position will be among those subject to any cost-cutting measures implemented as of September 1, 2009.
Position Availability: Immediately
The UCLA Library seeks applications/nominations for the position of Head of the East Asian Library. Reporting to the Associate University Librarian for Academic Services, the incumbent is responsible for the following duties:
Description of Institution and Library
One of ten University of California campuses, the University of California, Los Angeles (UCLA) is located in Westwood Village, approximately five miles from the Pacific Ocean near Santa Monica. Comprised of the College of Letters and Science and 11 professional schools, the 419-acre campus features 174 buildings, including the Center for Health Sciences. UCLA has more than 6,300 faculty and academic staff and approximately 26,000 employees. Founded in 1919, UCLA offers 118 undergraduate degree programs and 200 graduate programs and has more than 24,800 undergraduates and 10,800 graduate students. Academic excellence, faculty distinction, and a comprehensive curriculum are hallmarks of UCLA, which is a member of the Association of American Universities. Among the faculty are five Nobel Laureates, nine National Medal of Science winners, seven MacArthur Grant winners, and 52 Guggenheim Fellows. UCLA is California’s largest university and is a model for public institutions of higher education. As the 10th largest employer in the region, UCLA generates almost $9 in economic activity for every $1 state taxpayers invest in UCLA and generates an annual $6 billion economic impact on the greater Los Angeles region.
Ranked among the top ten academic research libraries in North America, the UCLA Library is comprised of 8 major libraries and 13 library wide departments and the Southern Regional Library Facility, the remote storage facility for the southern UC campuses, reporting to the University Librarian. In addition, there are 12 affiliated libraries and library units located on the campus. There are approximately 125 librarians on the campus, and the UCLA Library has a staff of approximately 350 and approximately 600 – 700 student employees. The Library has an organizational structure that includes the use of teams in conjunction with departments and units. The library collection consists of more than 8 million volumes and more than 78,000 current serial titles and an aggressively expanding electronic resources collection. The Library’s annual budget is in excess of $33.9 million; more than $10 million supports the acquisition of print and digital material, and the library is part of the California Digital Library. The UCLA Library is a member of the Association of Research Libraries (ARL), the Coalition of Networked Information (CNI), the Center for Research Libraries (CRL), the Council of Library and Information Resources (CLIR), International Federation of Library Associations and Institutions (IFLA), and the Scholarly Publishing & Academic Resources Coalition (SPARC).
Within the UCLA Library system, the Richard C. Rudolph East Asian Library (EAL) is an independent unit with its own acquisitions, cataloging and reference functions. Located within the Charles E. Young Research Library, the East Asian Library holds over 650,000 volumes in Chinese, Japanese, and Korean languages. Its collection of books, microforms, newspapers and serials primarily supports the teaching and research missions of East Asian Studies programs at UCLA in the humanities and social sciences. EAL currently receives over 3,000 serial titles annually and has access to over twenty licensed or purchased online databases. The East Asian collection is strong in Chinese archaeology, religion (especially Buddhism), folklore, pre-modern history and classical literature of both China and Japan, as well as Chinese and Japanese fine arts. The Library’s Korean collection, developed since 1985, has strengths in the areas of history, literature, and religion. Special efforts have been made in recent years to strengthen Chinese and Japanese local historical materials and Chinese statistical yearbooks and to develop a multimedia collection of East Asian films and selected television programs in Chinese, Japanese, and Korean. The library ranks in the top ten East Asian academic research libraries nationally. The UCLA EAL has a staff of 4 FTE librarians, 5.75 FTE library assistants, and a number of student assistants.
Position Duties
Leadership and Management of the East Asian Library
1. Provides leadership and has direct administrative responsibility for the EAL.
2. Provides leadership for, plans, organizes, administers, and manages staff for the EAL. Responsible for oversight of a complex annual budget of approximately $1.02 million including state funds, Regental funds, endowments, and gifts for salaries, operations, acquisitions, services, and events, and for additional special funds from grants, contracts, and gifts.
3. Responsible for overall planning for EAL, including development of strategic plans and annual work plans.
4. Directly supervises the center’s three language and subject specialists (Chinese Studies, Japanese Studies, Korean Studies) and the Head of Acquisitions; 5 career employees and approximately 12 part-time (7.25 FTE) student assistants are supervised through subordinates.
5. Fosters a flexible, collaborative team-oriented work environment that allows staff to engage with faculty, students, librarians, technologists, and other interested parties to facilitate the work of the library, promote innovation, and create and facilitate new initiatives, collaborations, and interdisciplinary projects.
6. Oversees Research and Instructional services within the EAL, providing reference and consultation to faculty, students, and visiting researchers; in collaboration with UCLA faculty, teaches classes relating to East Asian Studies; and leads exhibitions and programmatic activities.
7. Oversees Collection Development for the EAL. Provides direction and guidance to the subject librarians for building and managing collections. Working with East Asian Studies faculty, develops new collections initiatives.
8. Oversees Acquisitions, Cataloging and Metadata Services within the EAL. Works collaboratively with centralized Digital and Print Acquisitions and Cataloging and Metadata Center staff within the Library to ensure standardized best practices.
9. Collaborates closely with digitization experts to reformat and deliver EAL collections content to a broad audience in electronic formats.
10. Coordinates management of the intellectual property rights of EAL holdings by working collaboratively with Digital Collections Services, the Associate University Librarian for Collection Management & Scholarly Communication, and the Office of Campus Counsel on licensing issues and duplication services.
11. Works closely with donors and antiquarian book and manuscripts dealers to acquire new gifts and purchases for the collections.
Communication and Collaboration
1. Serves as the primary public contact and spokesperson for East Asian Studies within the UCLA Library system.
2. Collaborates closely with the directors, faculty and staff of the UCLA International Institute (http://www.international.ucla.edu/), the UCLA Asian Institute and its constituent members (http://www.international.ucla.edu/asia/members/), the UCLA Department of Asian Languages and Cultures (http://www.alc.ucla.edu/) and other Asian and Asian American Studies faculty and students on campus.
3. Serves as a member of the library’s Management Council, interacting extensively with the heads of other departments. Serves on the library’s Collection Development Council and Public Services Council to facilitate enterprise-wide communication and collaboration in the areas of collection development and management, and research, instructional and access services.
4. Facilitates representation and advocacy of EAL’s interests within Collection Management and Scholarly Communication (Cataloging and Metadata Center, Print Acquisitions, Preservation Program, Digital Collections Services, Southern Regional Library Facility [SRLF]); Academic Services (Collections, Research, and Instructional Services [CRIS], Library Special Collections [LSC], College Library and Undergraduate Initiatives, Arts and Music Libraries, Charles E. Young Research Library Access Services); and Digital Initiatives and Information Technology (Digital Library, Information Technology, Web Services) in order to maximize support for East Asian Studies throughout the library.
5. Collaborates closely with UCLA faculty, librarians, and staff with area studies, language, subject, and format expertise in developing and managing the collections, providing services to patrons, and engaging in new initiatives and programs. Chairs the Asian and Asian American Subject Specialists (AASS) committee.
6. Engages with faculty and students working on Digital Humanities and Social Sciences projects relating to East Asia to support their research and teaching needs and develop new initiatives.
7. Working closely with the Associate University Librarian for Sciences, serves as a principal library liaison to the UCLA Center for East-West Medicine (http://www.cewm.med.ucla.edu/AboutUs/index.html).
8. Collaborates actively with LSC and with campus units outside the UCLA Library that maintain special collections, especially the Asian American Studies Center, the Fowler Museum, the Ethnomusicology Archive, and the Grunwald Center for the Graphic Arts at the Hammer Museum.
9. Develops a strong management team within EAL to ensure that effective communication and collaboration are employed throughout the organization.
10. Represents EAL at professional associations at the international, national, and regional levels, and on University of California system-wide, UCLA campus-wide, and UCLA Library committees and task forces.
Development & Fundraising
1. Collaborates closely with the University Librarian, senior library administrators, subject specialist librarians, and Library Development, to identify and secure new supporters and donors for EAL.
2. Develops fundraising strategies for building endowments, supporting collections, and funding projects.
3. Leads, organizes, staffs, and manages grants and contracts that have been awarded to EAL. Provides careful fiscal management and stewardship for existing endowments, gifts, grants, contracts, and awards, and for ensuring compliance with UCLA policies, regulations, requirements, and guidelines for funding entities. Prepares progress and annual reports to major donors, foundations, and government agencies.
4. Collaborates closely with the Library Office of Research Administration (LORA) to identify sources of new contracts and grants funding and works collaboratively to compile, draft, and prepare grant and contract proposals and submissions.
5. Collaborating closely with Library Development, organizes, manages, and implements special events, such as private viewings for donors, supporters, visiting colleagues, and other invited guests; prizes and awards; and exhibition openings.
6. Identifies fundraising opportunities, solicits monetary and in-kind donations, and initiates outreach to prospective donors.
Outreach and Visibility
1. Performs aggressive outreach to UCLA faculty and students, institutes and research centers, visiting researchers, the greater Los Angeles community, and others to promote engagement with EAL resources, services, programs, and initiatives.
2. Provides tours and orientations to faculty, students, visiting researchers, and prospective donors.
3. Works closely with the Director of Communications to publicize EAL’s collections, services, exhibitions, events, programs, and other activities.
4. Leads and engages in scholarly pursuits that feature EAL collections, such as exhibitions, publications, web sites, conferences, seminars, lectures, and other public programs.
Required Qualifications
1. ALA-accredited Master's Degree in Library or Information Science OR significant graduate-level coursework toward such a degree OR equivalent education and experience (subject expertise combined with professional library education and/or experience).
2. Substantial knowledge of academic research in East Asian Studies and demonstrated experience of working closely with faculty and students in activities such as innovative collection development and management, digital initiatives, developing international collaborations and exchange programs, scholarly or professional publications, and programs such as exhibitions, visiting scholars, lectures, and symposia.
3. Fluency in one of the following languages: Chinese, Japanese or Korean.
4. Minimum of five years of professional leadership experience in a large academic, research, or special library and demonstrated evidence of progressively increasing scope of supervisory and management responsibility.
5. National reputation in the field of East Asian Studies or librarianship, including a significant record of participation in professional associations (such as AAS or CEAL) and a record of scholarly engagement, demonstrated through publications and presentations.
6. Knowledge and understanding of key issues and trends in East Asian Studies collections in large academic or research libraries.
7. Demonstrated understanding of and receptiveness to the uses of emerging technologies in large academic or research libraries.
8. Ability to articulate a vision for the EAL and to provide leadership to achieve organizational goals and priorities. Demonstrated leadership and analytical skills, creative and innovative problem-solving skills, and a strong commitment to service excellence. Evidence of success in strategic planning, introducing and managing change in complex environments, budget planning and allocation in large organizations. Ability to be proactive, flexible, and collaborate as a team leader to accomplish EAL and UCLA Library goals.
9. Experience and demonstrated skill in supervision, including hiring, orienting, training, and development, organizing workflows, delegating responsibility, providing direction, monitoring and evaluating performance, coaching and counseling, and taking disciplinary action as necessary.
10. Demonstrated success in fundraising, including grants and/or individual and corporate awards.
11. Outstanding organizational and analytical skills to lead multiple projects. Ability to set priorities, meet deadlines, and complete tasks and projects on time and within budget.
12. Demonstrated proficiency and capabilities with personal computers and software, the Web, and library-relevant information technology applications.
13. Working knowledge of standard computer office applications such as Microsoft Outlook, Word, Excel, Access, PowerPoint or other productivity software.
14. Excellent organizational, time, and project management skills.
15. Excellent oral and written communication skills and interpersonal skills.
16. Ability to work creatively, collaboratively, and effectively both as a team member and independently and to promote teamwork among colleagues.
17. Commitment to fostering a diverse educational environment and workplace and ability to work with a diverse student and faculty population.
18. Capacity to thrive in the exciting, ambiguous, future-oriented environment of a world-class research institution and to respond effectively to changing needs and priorities.
19. Commitment to professional issues, demonstrated through strong interest in local or national committee work, research, publication, etc., in cataloging or in a subject expertise.
Desired Qualifications
1. Doctoral or Masters degree in a discipline related to East Asian languages and cultures.
2. Working knowledge of additional East Asian languages
General Information
Professional librarians at UC are academic appointees. This is a non-represented position. Within the UC System, most librarians are represented by an exclusive bargaining agent, University Council – American Federation of Teachers (UC-AFT). As academic appointees, librarians are entitled to appropriate professional leave, two days per month of vacation leave, one day per month of sick leave, and all other benefits granted to non-faculty academic personnel. UC has an excellent retirement system and sponsors a variety of group health, dental, vision, and life insurance plans in addition to other benefits. Relocation assistance is provided.
Appointees to the librarian series at UC shall have professional backgrounds that demonstrate a high degree of creativity, teamwork, and flexibility. Such background will normally include a professional degree from an ALA-accredited library and information science graduate program. In addition to professional competence and quality of service within the library in the primary job, advancement in the librarian series requires professional involvement and contributions outside of the library, university and community service, and scholarly activities. Candidates must show evidence or promise of such contributions.
Application Procedures
Applications should be sent to <jobs-hr@library.ucla.edu> or to Jenifer Abramson, Assistant Director of Library Human Resources, UCLA Library, 21520 Young Research Library, Box 951575, Los Angeles, CA, 90095-1575. Applications should include: a cover letter describing the candidate’s interest in the position and a summary of qualifications and experience related to the position; a current resume/vita detailing education and relevant experience; and the names and full contact information (work address, home and work phone numbers, FAX number, and email address) for at least three professional references, including a current or previous supervisor (please indicate relationship to candidate for each reference).
Candidates applying by July 6, 2010 will be given first consideration. UCLA welcomes and encourages diversity and seeks applications and nominations from women and minorities. UCLA seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the people of California, to maintain the excellence of the university, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning.
UCLA is an Equal Opportunity/Affirmative Action/ADA-compliant employer. Employment is contingent upon completion of a satisfactory background investigation.
Visit the UCLA Library Employment Opportunities Web site at http://www2.library.ucla.edu/about/employment.cfm.
LHR / 20 May 2010 (ja)
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