Head of Archives and Special Collections
University Library
Full-Time
Requisition Number (please reference): 1001423
Overview:
Santa Clara University is a comprehensive Jesuit, Catholic university located in California's Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master's, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master's universities in the West by U.S. News and World Report, Santa Clara University is California's oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.
Purpose:
Santa Clara University Library seeks applications and nominations for the position of Head of Archives and Special Collections. The selected candidate will be an imaginative and innovative leader who articulates a clear vision for a department that includes the university archives, special collections, and digital initiatives. Reporting to the Associate University Librarian for Resources and Digital Services, the Head of Archives & Special Collections serves as a member of the Library's administrative team, participating in general administrative decision-making, library management, assessment and strategic planning. Since the merger of archives and special collections in 2009, the unit has grown in personnel and resources and increased its visibility and prominence throughout the campus community and beyond. Its facilities include the Norman F. Martin, S.J. Reading Room, an expansive exhibit and gallery area, and a state-of-the-art archival storage vault. The unit's collection strengths include the Mission Santa Clara Collection, consisting of manuscripts and printed books collected and used by the early Franciscans at Mission Santa Clara, from the founding of the Mission in 1777 until the arrival of the Jesuits in 1851; the personal papers of prominent Jesuits such as Fr. Bernard Hubbard and Fr. Jerome Ricard; and the University records and faculty papers of both Santa Clara University and its affiliate, the Jesuit School of Theology in Berkeley, CA. In addition, the department?s archival materials are complemented by special collections and rare books covering such topics as Jesuitica, non-fiction California, 17th and 18th century theology, 18th and 19th century travel and voyage literature, early printed bibles, and The Heritage Edition of The Saint John's Bible. The Head of Archives and Special Collections supervises three staff: the University Archivist, the Digital Initiatives Librarian, and the Public Services Coordinator. The Head of Archives and Special Collections, along with the University Archivist, share oversight of the temporary, donor-funded Mission Santa Clara Archivist/Manuscripts Specialist. The unit also currently includes two staff members whose work duties include rare book cataloging and digital projects and whose primary unit is technical services. Additionally, the head acts as a consultant to the Province Archivist of the California Jesuit Province Archives, which shares office and archival storage space with the unit. Unit Profile Archives & Special Collections develops, maintains, and preserves rare, unique and institutional materials in the Santa Clara University Library. The Collections directly support the University's teaching, research, and service programs, both on campus and in the larger communities of which it is a part. The collections are focused on areas relevant to the University's roles, primarily as a Jesuit, Catholic university in the heart of Silicon Valley, and as the oldest institution of higher learning in California, with a history integrally connected to Mission Santa Clara, one of California's original missions. The collections also help support the primary resource needs of faculty teaching a variety of traditional and interdisciplinary courses in the University's core curriculum.
I. Essential Duties and Responsibilities
- 60% Administration
Management
a. Provides vision and leadership in directing and managing the programs and operations of Archives and Special Collections
b. Sets goals, identifies resource needs and cultivates opportunities for collaboration
c. Oversees and supervises 3 librarians/staff; indirectly supervises 3 staff
d. Describes and redefines positions as necessary
e. Raises awareness and develops understanding of the library?s unique resources with the community.
f. Oversees an operational budget of approximately $60,000 (student wages average $30,000)
g. In consultation with the AUL for Resources and Digital Services, oversees acquisition/preservation budget of approximately $40,000 - Development/Advancement
a. Collaborates with development officers on exhibits/receptions
b. Works with development officers and library administration on specific donor cultivation activities
c. Evaluates potential donations for inclusion in archives and special collections - Assessment
a. Develops assessment strategies and conducts ongoing assessment using a variety of methods - 30% Instruction/Outreach/Exhibits
a. Coordinates outreach events, receptions and special viewings of archives and special collections materials
b. Works with development and campus departments to coordinate exhibits in the A&SC exhibit space
c. Assists with maintaining the exhibit calendar
d. Collaborates with faculty to teach the use of primary source materials and assesses student learning
e. Raises visibility of archives and special collections materials on campus - 10% Service and Scholarship
a. Serves on committees and task forces both at the department, library and university level
b. Participates in local, state, and national/international professional and scholarly societies and organizations
c. Participates in activities related to inquiry and research
II. Required Qualifications
MLS or equivalent from an ALA-accredited program
Minimum of five years professional experience in a special collection/archive or equivalent
Demonstrated ability to supervise and mentor
Evidence of scholarly ability and professional/community service appropriate for appointment at the rank of Associate Librarian or Librarian
Demonstrated vision for the value of special collections and archives to learning, research and community
Awareness of current and emerging trends and issues in special collections and archives
Knowledge and/or experience developing digital collections
Knowledge and/or experience employing digitization practices to enhance archives and special collections
Knowledge and/or experience with archives management platforms, eg Archivists Toolkit
Experience teaching with current pedagogical methodologies
Excellent oral and written communication skills
Commitment to building strong relationships between the library, university academic departments, university community, and external communities
Ability to thrive amidst organizational change including the capacity to respond effectively to change
III. Preferred Qualifications
Knowledge and/or experience of digitization, digital preservation and digital preservation standards
Successful grant writing experience
Experience organizing and mounting exhibits
Fundraising experience and experience working with donors of collections
Ability to cultivate and maintain effective relations with donors
Experience with promoting collections through social media
IV. Qualifications
Appointment Level:
This position is included in the Academic Staff Librarian category. The specific level at which an appointment is made is determined by the successful candidate's level of experience and professional accomplishment. The successful candidate for this position will be appointed at the Associate Librarian or Librarian level. Minimum qualifications for those ranks are:
- Associate Librarian (salary grade 11): at least five years professional experience after receiving the MLS; evidence of scholarly ability (e.g., additional coursework or advanced degrees, conference presentations, publications) and professional or community service (e.g., active participation in professional society activities, involvement in committee or other service work at previous employers or community organizations) appropriate for a mid-career librarian.
- Librarian (salary grade 12): at least seven years professional experience after receiving the MLS; evidence of scholarly ability (e.g., additional coursework or advanced degrees, conference presentations, publications) and professional or community service (e.g., active participation in professional society activities, involvement in committee or other service work at previous employers or community organizations) appropriate for a senior librarian.
- Deadline for Applications: Applications received by April 4, 2014 will receive first consideration. Interested candidates should submit an application electronically through the SCU HR jobs site (below). Application materials submitted should include: cover letter, complete resume, and the names, email addresses, and phone numbers of three references, with a statement of each person?s professional relationship to the application. In addition, applications may be emailed to the chair of the search committee, Rice Majors, Associate University Librarian for Resources and Digital Services at rmajors@scu.edu. Nominations are welcomed.
408-554-5429
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