Head, Center for Primary Research and Training
Department: Library Special Collections
Rank and Salary: Salary and appointment level based on experience and qualifications.
Associate Librarian I – VII ($48,029 – $68,892)
Librarian Rank I – IV ($68,892 – $88,488)
Position Availability: Immediately
The UCLA Library seeks applications/nominations for the position of Head, Center for Primary Research and Training, Library Special Collections.
Description of Institution and Library
One of ten University of California campuses, the University of California, Los Angeles (UCLA) is located in Westwood Village, approximately five miles from the Pacific Ocean near Santa Monica. Comprised of the College of Letters and Science and 11 professional schools, the 419-acre campus features 174 buildings, including the Center for Health Sciences. UCLA has more than 6,300 faculty and academic staff and approximately 26,000 employees. Founded in 1919, UCLA offers 118 undergraduate degree programs and 200 graduate programs and has more than 24,800 undergraduates and 10,800 graduate students. Academic excellence, faculty distinction, and a comprehensive curriculum are hallmarks of UCLA, which is a member of the Association of American Universities. Among the faculty are five Nobel Laureates, nine National Medal of Science winners, seven MacArthur Grant winners, and 52 Guggenheim Fellows. UCLA is California’s largest university and is a model for public institutions of higher education. As the 10th largest employer in the region, UCLA generates almost $9 in economic activity for every $1 state taxpayers invest in UCLA and generates an annual $6 billion economic impact on the greater Los Angeles region.
Ranked among the top 10 academic research libraries in North America, the UCLA Library is comprised of 8 major libraries and 13 library wide departments and the Southern Regional Library Facility, the remote storage facility for the southern UC campuses, reporting to the University Librarian. In addition, there are 12 affiliated libraries and library units located on the campus. There are approximately 125 librarians on the campus, and the UCLA Library has a staff of approximately 350 and approximately 600 – 700 student employees. The Library has an organizational structure that includes the use of teams in conjunction with departments and units. The library collection consists of more than 9 million volumes and more than 78,000 current serial titles and an aggressively expanding electronic resources collection. The Library’s annual budget is in excess of $33.9 million; more than $10 million supports the acquisition of print and digital material, and the library is part of the California Digital Library. The UCLA Library is a member of the Association of Research Libraries (ARL), the Coalition for Networked Information (CNI), the Center for Research Libraries (CRL), the Council on Library and Information Resources (CLIR), International Federation of Library Associations and Institutions (IFLA), and the Scholarly Publishing & Academic Resources Coalition (SPARC).
Library Special Collections (LSC) is a new department created by the integration of five formerly separate units: Charles E. Young Research Library Department of Special Collections, University Archives, Performing Arts Special Collections, the Louise M. Darling Biomedical Library History of Science and Medicine Special Collections, and the Center for Oral History Research. The Center for Primary Research and Training (CFPRT) forms an important component of the LSC Collection Management division, which is charged with employing a coordinated approach to accessioning, cataloging, processing, and preserving the holdings of all formats and subject areas in the department.
The UCLA Library created the Center for Primary Research and Training to integrate the Library more fully into the teaching and research mission of the university. The Center provides a substantive educational experience for graduate students by training them in archival methods and makes accessible lesser-known collections through the creation of finding aids or guides. The Center is externally funded by generous philanthropic organizations, including the Ahmanson Foundation and Arcadia Fund, which have made significant contributions toward an endowment for the program. Recognizing that faculty in the social sciences, humanities, and the performing and visual arts want to give their students experience with primary sources and that many graduate students are looking for original subjects for theses and dissertations, the Center pairs students with unprocessed or under-processed collections in their areas of interest. The students have access to materials that others have not yet fully investigated, and their training in archival organization and description results in making those collections more accessible to other researchers. CFPRT Fellows are compensated at a rate competitive with similar on-campus employment options such as teaching and research assistantships. The Center has become a nationally recognized model for processing collections and is a fundamental component to the mission of the UCLA Library. Under the general direction of the Head of Collection Management, the Head of the CFPRT manages and oversees all activities associated with the Center.
Position Duties
Reporting to the Head of Collection Management, the incumbent will be responsible for the following duties:
§ Coordinate, manage and oversee all processing activities associated with the Center for Primary Research and Training (CFPRT), including arranging and re-housing materials, and creating finding aids and catalog records
§ Collaborate with faculty on processing projects and the recruitment of CFPRT students
§ Participate in instruction, curate exhibits, and plan other public events relating to the CFPRT
§ Supervise the work of up to ten UCLA graduate students per academic quarter, guiding and advising them on a day-to-day basis on archival processing tasks (arrangement, description, and preservation)
§ Train students, volunteers, and staff to create and input descriptive data to a database that will output finding aids that follow nationally-accepted archival description standards, such as Describing Archives: A Content Standard (DACS) and OAC Best Practices Guidelines (OACBPG)
§ Train students in research for the purpose of developing finding aid front matter and collection-level MARC records
§ Responsible for tracking all CFPRT workflow in a management database
§ Provide interim progress reports as requested by Head of Collection Management and Director of Library Special Collections
§ Process collections and create finding aids
§ Develop policies, procedures, and activities as they relate to the CFPRT and collection management
§ Draft funding proposals and annual reports relating to activities in the CFPRT
§ Collaborate with curators, public services staff and collection management staff on setting processing priorities
§ Lead monthly meetings with CFPRT fellows
§ Participate in reference activities, as needed
§ Participate in policy and procedure development related to accessioning, processing, cataloging, and preservation.
§ May also assume other responsibilities as assigned
Required Qualifications
§ ALA-accredited Master's Degree in Library or Information Science OR significant graduate-level coursework toward such a degree OR equivalent education and experience (subject expertise combined with professional library education and/or experience)
§ Minimum of two years professional experience working in special collections in an academic or research library
§ Demonstrated experience in archival appraisal, arrangement, description, and preservation
§ Demonstrated experience of supervising staff or students in a special collections unit within an academic or research library, including recruiting, training, reviewing work, and evaluating performance
§ Demonstrated successful project management experience in special collections and/or archival settings
§ Demonstrated knowledge, understanding, and ability to maintain an awareness of current developments and uses of archival processing trends and digital information technologies and their uses in special collections
§ Demonstrated knowledge and ability to stay abreast of privacy, confidentiality, copyright and use policies associated with special collections materials
§ Demonstrated knowledge of professional standards and practices relating to appraisal, arrangement, description, and preservation of manuscript and archival holdings.
§ Knowledge of the following standards: DACS, MARC, EAD, LCNAF, LCSH, and other thesauri
§ Excellent organizational, time, and project management skills
§ Ability to monitor and measure progress toward project goals and to complete projects within agreed upon deadlines
§ Excellent oral and written communication skills and interpersonal skills
§ Demonstrated proficiency and capabilities with personal computers and software, the Web, and library-relevant information technology applications, databases, and websites
§ Ability to troubleshoot technological hardware and software problems
§ Working knowledge of standard computer office applications such as Microsoft Outlook, Word, Excel, Access, PowerPoint or other productivity software
§ Ability to work creatively, collaboratively, and effectively both as a team member and independently and to promote teamwork among colleagues. Ability to cultivate positive relations with staff, co-workers, and other constituencies and to represent LSC in a professional manner to such constituencies
§ Commitment to fostering a diverse educational environment and workplace and ability to work with a diverse student and faculty population
§ Capacity to thrive in the exciting, ambiguous, future-oriented environment of a world-class research institution and to respond effectively to changing needs and priorities
§ Commitment to professional issues demonstrated through strong interest in local or national committee work, research, or publication
Desired Qualifications
§ Second subject master’s degree in social sciences or humanities discipline
§ Certification as an Archivist
§ Working or reading knowledge of at least one foreign language, preferably a Romance language
§ Experience in writing funding proposals
§ Experience in working with Archivist’s Toolkit
§ Proficient in the use of Microsoft Office Access or other relational database software
§ Knowledge of AACR2 and RDA
General Information
Professional librarians at UC are academic appointees and are represented by an exclusive bargaining agent, University Council - American Federation of Teachers (UC-AFT). They are entitled to appropriate professional leave, two days per month of vacation leave, one day per month of sick leave, and all other benefits granted to non-faculty academic personnel. UC has an excellent retirement system and sponsors a variety of group health, dental, vision, and life insurance plans in addition to other benefits. Relocation assistance is provided.
Appointees to the librarian series at UC shall have professional backgrounds that demonstrate a high degree of creativity, teamwork, and flexibility. Such background will normally include a professional degree from an ALA-accredited library and information science graduate program. In addition to professional competence and quality of service within the library in the primary job, advancement in the librarian series requires professional involvement and contributions outside of the library, university and community service, and scholarly activities. Candidates must show evidence or promise of such contributions.
Application Procedures
Anyone wishing to be considered for this position should apply to Jenifer Abramson, Assistant Director of Academic Human Resources, UCLA Library, Library Human Resources, 22478 Charles E. Young Research Library, Box 951575, Los Angeles, CA, 90095-1575.
E-mail applications encouraged and can be sent to <jobs-hr@library.ucla.edu>. Applications should include:
§ a cover letter describing qualifications and experience;
§ a current resume/vitae detailing education and relevant experience; and
§ the names and addresses for at least three professional references, including a current or previous supervisor.
Candidates applying by September 1, 2011 will be given first consideration. UCLA welcomes and encourages diversity and seeks applications and nominations from women and minorities. UCLA seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the people of California, to maintain the excellence of the university, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning.
UCLA is an Equal Opportunity/Affirmative Action/ADA-compliant employer. Under federal law, the University of California may employ only individuals who are legally authorized to work in the United States as established by providing documents specified in the Immigration Reform and Control Act of 1986. Employment is contingent upon completion of satisfactory background investigation.
For the complete posting, please visit the UCLA Library Employment Opportunities Website at: http://www.library.ucla.edu/about/employment.cfm.
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